How to Take Backup of Mailbox In Exchange Server 2016/2013/2010? Get the Solution

Sherry James | June 9th, 2021 | Exchange Server

Summary: This write-up will guide users and provide solution for how to take backup of mailbox in Exchange Server 2016 / 2013 / 2010 via Exchange PowerShell command and automated wizard. Users will also know about the limitation of manual solution & why to use the advanced software to take back Exchange database mailboxes to the Outlook PST file and other formats.

Microsoft is upgrading the Exchange Server and it’s services day by day because it is widely used in the IT organization and other industry verticals around the globe. To use the new functionalities, features, etc… provided in the Exchange Server users and companies are migrating their Exchange data to the latest server version and in order to protect the data user backup their Exchange mailboxes to keep it safe and secure for future use.

Reason to Take Backup of Exchange Mailboxes In Exchange 2010 / 2013 / 2016

  1. Exchange Server Crash
  2. EDB file gets damaged or corrupted
  3. Unavailability of the Exchange Server
  4. Unexpected catastrophe which leads to data loss
  5. Unintentionally deleted of Exchange mailbox data items

These are the major causes that result in Exchange data loss. That’s why it is important to backup the Exchange database mailboxes to the PST file to keep the data safe & secure. In case, if any disaster occurs in future then users have the backup file which helps them to retrieve and access the Exchange data back. Also, backing up the Exchange mailbox data reduces the size of mailboxes in Exchange Server.

How to Take Backup of Mailbox in Exchange Server 2016/2013/2010?

Users can use the New-MailboxExportRequest PowerShell cmdlet as manual solution and Exchange Export Software as an automated method to backup the Exchange database mailboxes to the Outlook Database File and later they can import the PST file into the server or Microsoft Outlook to access the Exchange data.

Use PowerShell Command to Backup Exchange Server Mailboxes to PST File

Before using the cmdlet to backup Exchange database mailboxes users have to assign “Mailbox Import Export” role and permissions to export it into Outlook PST file format.

Use the command given below to assign the role:

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “enter_user_name”

Then, provide the full control to the Exchange Trusted Subsystem security group of the shared folder where user save the PST file of exported Exchange mailbox data.


Then, follow the command given below to take backup of single mailbox to the PST file:


New-MailboxExportRequest -Mailbox “insert_mailbox_name” -FilePath “enter_shared_folder_path”\.pst


powershell command to take backup mailbox to pst

Output File:

output file

As user can see now that this cmdlet helps them to take the backup of an individual mailbox to the PST file.

Use the PowerShell command givenn below to backup multiple mailboxes to Outlook Data file.

Step 1: $Export = Get-Mailbox

Step 2: $Export|%{$_|New-MailboxExportRequest -FilePath “\\PC\Microsoft Exchange\$($”}


Resultant File:


As you can see that this command allow users to take backup of multiple Exchange Server mailboxes to the PST file format.

Limitation of Manual Solution

1.You cannot take offline/dismounted Exchange database mailboxes by using this command. Also, it consume time to backup the mailboxes. All it depends on the number and size of Exchange mailbox.

2. This solution doesn’t work properly with corrupt EDB mailboxes and there are change that users may loose data.

3. It requires users to have technical skills, in-depth knowledge and hands-on experience to work of the Exchange Management Shell and use this command.

Use Automated Wizard to Take Backup of Exchange Mailbox to PST File

To avoid all the complexity, technical difficulties and save time to backup mailboxes in Exchange 2016, 2013, 2010 and below version to the Outlook PST file format, for that users can use the Export Exchange Mailbox to PST software. This utility easily backup multiple Exchange mailboxes such as: corrupt, journal, enabled, disconnected, disabled, exclude dumpster, hosted to the PST file in a simplified manner without any PowerShell command.

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User can easily take the backup of Exchange 2003, 2007, 2010, 2013, 201 mailboxes to the Outlook data file in a hassle free-way. Any technical and non-technical users can use this utility as it provides graphical interface which allows users to do their task in a simple way and save time as well as effort too. It doesn’t impose any file size limitation, users can take backup of any size of mailboxes. You can also selectively backup the Exchange database mailbox items such as: mails, notes, tasks, calendars, journals, contacts.

The software automatically detect, scan & load the AD (Active Directory). The include-subdomain user’s option allows you to search mailboxes within the subdomain. Also, it provides date filter option which let users to backup the data items within a specified date range.

Steps For How to Take Backup of Mailbox in Exchange Server 2016 / 2013 / 2010 to PST File

Step 1: Download, Install and Launch the utility in your local system

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Step 2: Insert Exchange Credentials such as: Admin SMTP address, Active Directory IP, Password, Exchange Server IP >> Select Exchange Server version >> Click on Include Subdomain user’s check box >> Click on the Login button


Step 3: Preview all the Exchange Server mailboxes >> Select the mailboxes and click on the next button


Step 4: Select the mailbox data items from categories >> Click on the browse button to save the target file location >> Click the export button


Now users can see the status of backing up the mailboxes and after completion users access the PST file from Microsoft Outlook to access the Exchange data.

Note: There are most users who’s are having Offline / Dismounted Exchange database file and they want to backup up the mailboxes from this database but the solution provided here only export Exchange Server mailboxes and there is no other manual method that can perform this method. In that case, you can use the EDB Converter Tool which supports these dismounted/offline EDB file (Public & Private) used by technical & non-technical users to export multiple mailboxes to the Outlook PST and other file formats. In addition to this, this tool offers Quick and Advance scan mode option which repair corrupt Exchange mailbox and .edb file in a hassle freeway.

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Bringing It All Together

However, now users have complete information for how to take backup of mailbox in Exchange Server 2016 / 2013 / 2010 by using the solution provided in this write-up. Also, user know the reason to backup the Exchange Server mailboxes and which solution is best suited to backup the EDB mailboxes to the Outlook data file in a simplified way.