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How to Import Excel Contacts to Outlook? Quick Read

Aisha ~ Published: 18-Mar-2021 ~ 4 Minutes Reading

Summary: Do you have multiple Excel contact files that you are struggling to transfer to MS Outlook? If you are nodding your head in affirmation, then keep on reading and by the end of this blog, you will learn how to import Excel contacts to Outlook effortlessly.

Emails are a vital part of businesses now as they help in sharing ideas, thoughts, the information in a professional way. MS Outlook happens to be the most preferred email client out of all other applications available in the market.

A fair share of its popularity goes to its flexibility to create a distribution list that allows you to add email addresses of those users who you wish to often communicate with.

I have a couple of Excel files with me that contain email addresses, phone numbers, FAX, addresses, and other such information. I cannot afford to mix all of these contacts as my work would get affected. Is there any effective way to import Excel contacts to Outlook distribution list?

In this blog, you will learn how to transfer XLS, XLSX, XLT, XLSM, and various other file formats to Outlook.

How to Import Excel Contacts to Outlook?

Microsoft Outlook does not provide any direct method to move files created by Excel. Using a trusted application becomes a necessity in such situations because the manual methods are way too complicated for a naive user resulting in errors. The Excel to Outlook address book converter software helps you to complete this task without much hassle.

Benefits of the Software:

  • Import multiple contacts in a single attempt
  • Allows manual mapping of contact fields
  • Option to exclude or include duplicate contacts
  • Feature to import empty email addresses
  • Create a new Outlook group/distribution list
  • The tool supports numerous Excel file formats
  • Import an unlimited number of contacts to Outlook

Steps to Import Excel Contacts to Outlook:

1: Download and install the software and click on Browse to load Excel file.

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2: Now, preview all fields of the files you have loaded and click on Next.


3: After this, map the Excel fields with the Outlook attributes and hit the Next button.


4: Choose options to allow the software to import duplicate contacts, contacts with an empty email address, and create a distribution list.


To check the output, launch MS Outlook on your system where you can see the distribution list that you have created. To further check its details, click on the file to view it.

Final Words

This task can be daunting at first but I hope that if you follow the above steps, you can easily import Excel contacts to Outlook. Contacts contain a lot of information about a user i.e. name, phone number, email address, company name, etc. All of this information is pretty important and user might need it to be stored on their account so that they can be used anytime as required. 

Frequently Asked Questions

Can I transfer .xlsx and .xls file into Outlook 2019?

Yes, the recommended software provides you the options to import .xls, .xlsx, .xltx, .csv, .xlsm and many other formats. It is compatible with Outlook 2019, 2016, 2013, 2010, and other below versions.

Are there any limitations imposed on the number of contacts it imports?

No, the tool to import Excel contacts to Outlook does not impose any such limitations. It enables you to transfer unlimited contacts into your Outlook account.

Is it necessary to have Outlook installed on my computer system for this tool to work?

Yes, Outlook must be installed and configured properly to use this software.