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Learn How to Export Outlook Contacts to Excel Spreadsheet?

Published By Mohit Jha
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On June 19th, 2023
Reading Time 5 Minutes Reading

Summary: Are you an Outlook user looking for ways to access Contacts in Microsoft Excel? If yes, then continue reading as this article is intended for all users who want to know how to export Outlook contacts to Excel.

With the growing popularity of MS Outlook, more and more businesses are using it as their primary email client. On the other hand, an Excel spreadsheet helps in managing a large amount of contact data in a tabular form. Which makes it easy to manage a large contact list. It’s even easier to calculate data in a spreadsheet.

Outlook contacts are essential for the functioning of any business, so it becomes necessary to keep its Excel file ready with you. The Excel program supports a number of formats including CSV which stores data in a tabular structure. A CSV file is the easiest way to export Outlook contacts to another computer or to another account.

In the following article, you will learn two ways to solve your problem. One is the automated method chosen by top professionals and the other is manual practice. So let’s dive into the solutions section.

How to Export Outlook Contacts to Excel?

An Excel spreadsheet can be easily created out of Outlook contacts. Excel sheet supports numerous file formats apart from CSV such as .xls, .xlsx, .xlam, .xla, and many more. MS Outlook does not provide any direct method to export files in any of these formats. So if you want to create any such file, you would have to repeat the process which is not very convenient.

The Outlook to vCard Export Tool is an efficient utility that helps you to upload all your contacts from Outlook to Excel effectively.

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Not only that, but it supports multiple file formats to transfer your contacts, such as PDF, PST, HTML, Google CSV, Yahoo CSV, etc. The best feature of this software is its ability to execute the process even without Outlook installed on your system. Confused? Don’t worry! Here is the working of this application which will solve all your doubts.

Software Steps to Export Address Book from Outlook to Excel

Step 1: Download and install the software on your system in the first step.

export outlook contacts to excel

Step 2: Click on Add File and load the Outlook contact file or folder in the software. You can also choose to allow the software to auto-detect the location of the file.

export outlook contacts to excel

Step 3: The application will now scan the file for any errors. After this, it will provide you with a preview of all contacts.

export outlook contacts to excel

Step 4: Now, select those contacts that you would like to export into a spreadsheet. Now, choose the CSV format, browse a location to save the file, and hit the export button.

choose format

Easy, right? Now, access this exported file into Microsoft Excel account on your desktop by double clicking on it.

Manual Method to Export Outlook Contacts to Excel

  1. Open Outlook and click on the File option, select Open & Export.
  2. Click on Import/Export >> Export to a File >> Next.
  3. Now, select Comma Separated Values >> Next.
  4. Next, select the folder you want to export contacts from.
  5. Provide a destination location to save the file >> Next.
  6. Last, map custom fields >> Finish.
  7. Thereafter, the contacts will download as a CSV file on your computer’s Downloads folder, simply double-click on it to open it in Excel.

This is how you can successfully export Outlook to Excel. If you wish to save the resultant file in any other Excel-supported format, open it in an Excel spreadsheet and save it in another format.

Restrictions Imposed by the Manual Method

Here are some of the restrictions that may occur in the manual way when you export contacts from Outlook to Excel.

  1. Mapping the fields is very time consuming when you practice the manual method.
  2. In addition, Outlook limits the mapping fields. You can map only some fields with an excel file but not all of them.
  3. Moreover, in situations where Outlook freezes or crashes suddenly, it leads to corruption of the source data files, i.e. Contacts. This can be avoided by using the above remedy.

Does your MS Outlook crash often or are you facing any other errors? If so then read this: Most Common Outlook Errors and How to Fix Them?


Here you learned two different ways to export contacts from Outlook to Excel. The manual method is quite lengthy and requires some technical knowledge on your end. Also, the probability of encountering any error increases or may even lead to the permanent corruption of your Outlook contacts. Whereas, the software recommended above is the safest method used by thousands of clients worldwide. It promises to give 100% accurate results. You just have to add .pst or .ost files to export Outlook contacts to Excel and you are good to go.

Frequently Asked Questions

Q- I am using Outlook 2019, can I use a tool to export address book from Outlook to Excel?

Answer- Yes, definitely yes, this software is quite useful to export all contacts from Outlook 2021, 2019, 2016, 2013. So, yes you can transfer contacts from Outlook 2019 to Excel.

Q- Does this software allow to exclude selected contacts only?

Answer- Yes, it is the software which is capable of either exporting all the contacts or only the selected contacts as per the requirement.

Q- Will this software work on Windows 11?

Answer- Yes, it is compatible with all Windows operating systems, so it will work on Windows 11 as well.