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How to Migrate Lotus Notes to Microsoft Outlook? [COMPLETE GUIDE]

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On September 14th, 2023
Reading Time 6 Minutes Reading

Summary: Are you looking for a tried and tested solution to migrate Lotus Notes to Outlook 2021, 2019, 2016, or 2013? If yes, then you have landed at the right place. Here, you will get a sure-shot solution to perform the export process with 100% accuracy.

User Query 1 – “Our organization has recently shifted from Lotus Notes. Now we use Outlook and as a system admin, I have been asked to export Lotus Notes emails to Microsoft Outlook. I have no idea how to transfer orphan files from Lotus Notes. If anyone knows how to export emails easily, kindly reply. Thanks.”

User Query 2 –“When I decided to switch my Lotus Notes email client, I knew I had to migrate my emails. I started to search for a way to perform this export. I came to know about the manual method but I didn’t find it reliable. Is there any automated way to perform the migration procedure that I can completely depend upon? Please let me know.”

Are you one of those people who need to transfer Lotus Notes emails to Outlook? Do not worry as you are not the only one with this necessity. Many IBM Notes users are moving their emails to Outlook 2013, 2016, 2019, and 2021. Since we have seen numerous people wanting to learn this email transfer technique, therefore let’s discuss a modern method to export the IBM Notes mailbox in a quick and appropriate way.

5 Quick Steps to Migrate Lotus Notes to Microsoft Outlook

  • Step 1. Download & Run Software on PC.
  • Step 2. Add NSF Files & Preview Files.
  • Step 3. Select Mailbox Category & Apply Filter.
  • Step 4. Set the Desired Advance Settings.
  • Step 5. Select Destination Location & Click on Export.

How to Migrate Lotus Notes to Outlook for Free?

There are two approaches that are used to save Lotus Notes emails to a hard drive. The first one is the traditional way in which, users have to export emails from IBM Lotus using the Notes Export wizard. Then they have to import that file into Outlook.

Step 1: Export Lotus Notes data in CSV

  • Run the Lotus Notes application.
  • Open the Mail tab and go to the File menu option.

File Lotus Notes

  • Click the Export button to run the Export wizard.
  • Select the ‘Comma Separated Values’ option from the dropdown and click on the ‘Export’ button.

Export CSV

  • Click Continue to proceed.
  • Finally, click on the Export button to export the mail file.

Step 2: Import the file into Microsoft Outlook

  • Run the Microsoft Outlook application.
  • Open the File menu and click the Open and Export option.

Open and Export

  • Select the Import & Export button to migrate Lotus Notes to Microsoft Outlook.
  • Choose Import from another program or file and hit the Next button.
  • Select Comma Separated Values and click on the Next button to proceed further.

  • Select the CSV file that you exported from Lotus Notes.
  • Click Finish.

Earlier, people used to apply this method frequently, but this method has some limitations. The manual method allows only the conversion of emails from Lotus Notes. It will not work if users have orphan files on their system.

Moreover, this process is time-consuming. Users have to perform all the steps by themselves and therefore need to invest time and attention. Keeping all these disadvantages in mind, modern technology has been invented to export data and make it easier for users.

Also Read: How to Open Lotus Notes NSF File?

#2 Modern Method to Transfer Lotus Notes Emails to Microsoft Outlook?

The traditional method commonly used to migrate data has become outdated because of its drawbacks. Since people have a better option to migrate emails, the manual method is not popular anymore. Nowadays, people prefer using the Smart NSF to PST Conversion Tool to move their data effortlessly.

The software comes loaded with numerous advanced features like selective data export, converting encrypted NSF file data, CN Value Mapping from Names.nsf file, merging data from multiple NSF files into a single PST file, etc. All these smart features help users get the job done in a seamless way.

Furthermore, the application offers users a free trial version to know how they can migrate Lotus Notes to Outlook.

Download Now Purchase Now

Detailed Step By Step Working Guide to Migrate Lotus Notes to Microsoft Outlook

Step 1. Download and launch the application on your system.

Step 2. Click Add Folder to select the NSF file that contains IBM emails.

Step 3. On the next page, select the category email for migration. If you want to convert all emails, then select the corresponding radio button. Otherwise, choose the Apply Filter(s) option and click the Set button.

Step 4. Email Date Filter dialog box will appear. Here, you can choose a date range to transfer only selective data from Lotus Notes emails/contacts/calendars to Microsoft Outlook. Click Apply to return to the previous screen.

Step 5. If you have a large file and think that the resultant file will also contain a lot of data, the next option is for you. Check Split options for Outlook data files option to split PST file once it reaches a limit. You can also enter the PST file size limit here.

Step 6. Select the destination folder of your choice for the resultant file.

Step 7. Click the Export button to migrate Lotus Notes to Microsoft Outlook.

Step 8. The live status of the export process will be displayed in the software window.

Step 9. Users will get a process completion message after the export completes.

Verified User Testimonials

I am a Lotus Notes Administrator in my organization and I used the free trial version of this software to export Lotus Notes to Outlook 2016. I first tested all the features and was satisfied with the working of this tool. After complete satisfaction, we purchased this amazing utility and migrated over 500 files in no time. I would recommend this software to everyone who is looking to migrate their data securely.

Our organization purchased 1150 licenses of this software to migrate Lotus Notes emails to Outlook. I must say that this tool made our job a lot easier and more efficient. I really liked the folder mapping option of this software as we exported our entire Lotus Notes data into separate folders of Outlook files.


People who are leaving IBM Notes and moving to Outlook surely need to migrate their mailbox data. As we have mentioned in the post, the traditional method of email migration is not in use anymore. Most people prefer to use the automatic technique to migrate Lotus Notes to Outlook 2021, 2019, 2016, and 2013.

When it comes to using the tool for conversion, it is the perfect one. Whether these are emails from a Domino-connected Lotus mail or some orphan files, the software can easily transfer these files into Outlook. If you are looking for a risk-free migration, choose this program.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.