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PCVITA software to save Outlook mail as PDF with attachments
Convert Outlook Email to PDF
Convert Outlook emails to PDF with attachments using PCVITA Outlook PST to PDF Converter. Three Attachments settings decide how files travel with every message. Outlook can stay closed because PCVITA opens PST files on its own, even orphan ones. Advance Scan opens corrupt files and Page Layout, header, footer and Bates numbers stay yours to set. Demo edition exports 25 items from every folder.
- Input
- One or many Outlook PST files
- Output
- PDF plus three Attachments settings
- Outlook
- Not needed on your PC
- Layout
- Bates numbers, header, footer and margins
Three Attachments settings give you three ways to handle files. See all features. Want the PST file workflow? Open Outlook PST to PDF Converter. Need EML files? Try Outlook PST to EML Converter.
Outlook Mail Becomes PDF With Attachments at a Glance
Outlook data goes in on the left. Email to PDF output comes out on the right with attachments set the way you want.
Outlook Email Data
PST files with emails, images and attachments
- Healthy or corrupt files
- Orphan PST files
- Several files together
PCVITA Converter
Installs on your Windows PC
- Browse or search for PST files
- Advance Scan for corrupt files
- Page layout and Bates numbers
PDF Plus Attachments
Page setup chosen before saving
- Three Attachments settings to choose from
- One combined PDF with Create Single PDF
- Opens in your PDF reader
- 1AddLoad PST files from a folder or search a drive.
- 2PreviewOpen emails and check the Attachments view.
- 3ExportChoose PDF, set Attachments and save.
Export Outlook Email to PDF in 6 Steps
Follow the email to PDF screens from install to saved files. Select a step to view its screen or open the Software Guide.
Step 1. Install PCVITA and Open It
Download the setup file and install it in your own language, one of 20 on the list. Open PCVITA through Start and the All Programs list.
Step 2. Bring in Your Outlook Data
Click Add File. Choose Select File to browse folders or Search File to scan one drive or all drives for PST files. Mark the files you want and click Open.
Step 3. Scan a Damaged File
This screen shows where your file sits. Tick Advance Scan for a highly corrupt PST file. Tick Recover Permanently Deleted Items if you want deleted mail in your PDF files. Then click Add.
Step 4. Preview Mail and Attachments
PCVITA lists the file name, its size in KB and its creation date while it scans. Choose Yes to save the scan or No to skip saving. Once your mail loads, switch between nine views for any message, from Attachments and Normal Mail View to Properties, HTML, RTF, Hex, MIME, Email Hop and Message Header.
Step 5. Select PDF and Your Attachments Option
Select the emails you need. Right click and choose Export or click Export Selected. Choose PDF as the format. General Settings covers Date filter, Categories and Naming Convention. Page Layout covers margins, orientation, page size, header and footer. Under Attachments select Attachment on Pin, Append Attachment or Save Attachment. Bates Number holds the format and date stamp.
Step 6. Save Your PDF Files and Check the Report
Choose a destination folder. Create Single PDF sits there if you want one combined file. Click Export, then OK to open the report. Success Count links to the saved path. Open any PDF in your reader to check the result and save the report as CSV.
No licence needed for the demo.
Outlook to PDF Converter Features for Attachments
What PCVITA adds to your Outlook mail to PDF jobs, grouped by task.
Handles Attachments and Images in Your PDF
You decide how files that came with an email travel through email to PDF export.
Three Attachments Settings
Attachment on Pin, Append Attachment and Save Attachment appear in the Attachments options of the PDF export.
Attachments View in Preview
Open the Attachments view on any email to see what it carries before you convert.
Images Saved in the PDF
Pictures inside an email save in the PDF file too.
Emails, Contacts and Calendars
Choose Categories to send mail, contacts and calendar items to PDF.
Previews Every Email Before You Convert
Check a message in nine views and export only what you need.
Nine Preview Views
Attachments, Normal Mail View, Properties, HTML, RTF, Hex, MIME, Email Hop and Message Header give you nine angles on one message.
Right Click Export for Selected Emails
Right click any marked email and select Export or click the Export Selected button.
Date Filter and Categories
Limit a job to one date range and to Mails, Contacts or Calendars.
Naming Conventions
Name files by Subject + Date, From + Subject + Date or Autoincrement.
Opens Orphan and Damaged Outlook Data
Missing Outlook or a damaged file no longer stops your PDF export.
No Outlook Needed
PCVITA converts email to PDF without Outlook installed and opens orphan PST files.
Advance Scan Setting
Switch on Advance Scan when a PST file is badly corrupt.
Deleted Mail Recovery
Tick one box and mail that was permanently deleted joins your PDF files.
Encryption Removed
S/MIME certificates and OpenPGP keys come off encrypted Outlook mail.
Save the Scan
Choose Yes after scanning to keep the scan result.
Sets PDF Layout and Checks the Results
Format pages for filing or print, then confirm what PCVITA saved.
Page Layout Settings
Top, Bottom, Left and Right margins, paper orientation and page size all live on one screen.
Header and Footer Wording
Add custom wording at the top and bottom of every page.
Bates Number and Date Stamp
Choose a Bates number format and stamp the date on your pages.
Create Single PDF
Tick the box to combine everything in one PDF in place of many files.
Export Report as CSV
Success Count links to the folder path and you can save the report as CSV.
Try your Attachments setting on real mail. The demo caps at 25 items in a folder.
What Outlook Gives You to Save Email as PDF
Microsoft Support documents four limits worth knowing before you choose a method.
- 1
New Outlook Leaves PDF Out of Save as
Microsoft states that PDF is not among the default Save as types in new Outlook. PCVITA creates PDF files directly from your PST data.
- 2
Print to PDF Works on One Open Message
Microsoft recommends the Microsoft Print to PDF utility for Windows 10 and 11. The steps start with one open message and end in a Save Print Output As window. PCVITA converts a selection of emails, folders or several PST files in one pass.
- 3
Microsoft’s PDF Steps Skip Attachments
Microsoft’s page on saving a message as PDF does not mention attachments at all. PCVITA puts three Attachments settings in front of you before the export starts.
- 4
PST Contacts and Calendars Need Classic Outlook
Microsoft states that calendar and contact items saved in PST files are not available in new Outlook. PCVITA reads the PST file on its own, so Outlook can stay closed.
Get Ready Before You Export Outlook Mail to PDF
Six quick checks save you a second email to PDF export.
- Copy your PST file to a safe folder before you start. Your original data stays protected while you test settings.
- Check for .NET Framework 4.5 or newer. You also need 500 MB of free disk space and 4 GB of RAM.
- Open PCVITA with Run as Administrator on every supported Windows version.
- Decide your attachment setting. Check the Attachments view on a few emails and choose an Attachments setting.
- Plan file names and Bates numbers if your PDF files head to a legal team or an archive.
- Try the free demo with a small PST file. Download the free PCVITA demo and open one PDF it creates.
Hardware needs repeat in the Specifications table and Microsoft links sit under Sources.
Outlook to PDF Converter Demo and Price
Test email to PDF conversion on your own mail for free. Buy a licence after your PDF files look right.
Demo Edition
Free
Exports the first 25 items in every folder
- Item cap25 per folder
- OptionsEvery one
- Licence keyNot needed
Version 6.0 for Windows, 36.3 MB
Full Edition
$49 one licence
Convert every item in the PST files you load
- Item capNone
- OptionsEvery one
- Licence keyEmailed after payment
Backed by 30 Days Money Back*
Both Editions Include Only the item cap changes
- Three Attachments Settings
- Single PDF Option
- Header, Footer and Margins
- Bates Number and Date Stamp
- Advance Scan
- Nine Preview Views
- Naming and Date Filter
- CSV Export Report
Outlook to PDF Converter Specifications
Versions, system needs and email to PDF conversion limits in one place.
| Current download | Version 6.0 for Windows at 36.3 MB |
|---|---|
| Windows versions | Windows Server 2019, 2016, 2012 R2 and 2008, plus Windows 11, 10, 8 and 7 in 32 bit or 64 bit |
| Prerequisite | Microsoft .NET Framework 4.5 or newer. Windows 11, 10, 8.1, 8 or 7 users launch PCVITA with Run as Administrator. |
| Hardware | Intel Core 2 Duo E4600 at 2.40 GHz, 4 GB RAM and 500 MB of free hard disk space |
| Demo cap | 25 items from every folder |
| Setup languages | 20, including French, Russian and Czech |
| Input files | Healthy or corrupt PST files in any number, orphan files included |
|---|---|
| Outlook versions | Outlook 2003 up to Outlook 2021, 32 bit and 64 bit |
| Attachments | Three settings in the Attachments section of the PDF export |
| PDF settings | Page size, orientation, margins, header, footer, Bates number, date stamp, naming convention, date filter, categories and Create Single PDF |
| Scan options | Advance Scan plus deleted item recovery |
| Encryption | S/MIME and OpenPGP removal |
| Outlook installation | Not needed |
Outlook Print to PDF vs PCVITA Converter
Microsoft’s own steps for new Outlook beside PCVITA, so you can choose the email to PDF route that fits your mail.
| Point | New Outlook | PCVITA Converter |
|---|---|---|
| PDF save type | Not among the default Save as types | PDF is an export format |
| Attachments | Not mentioned in Microsoft’s PDF steps | Three Attachments settings |
| Many emails | Steps cover one open message | Selected emails, folders or PST files together |
| Page settings | Printer choice and file name | Bates numbers, header, footer and margins |
| PST contacts | Not available in new Outlook | Contacts and calendars convert to PDF |
| Outlook installed | Required to open the message | Not required |
The New Outlook column comes from Save an Outlook Message as EML, PDF or Draft (Microsoft Support) and Export Emails, Contacts and Calendar Items Using a PST File (Microsoft Support). PCVITA facts come from the Features and Specifications sections above.
Microsoft Pages Behind the Outlook Facts Official pages for the Outlook limits
- Microsoft SupportSave an Outlook Message as EML, PDF or Draft
- Microsoft SupportExport Emails, Contacts and Calendar Items Using a PST File
Outlook Email PDF Export FAQs
Answers on PDF conversion for Outlook data, grouped by topic. Working from a full PST file? See Outlook PST to PDF Converter.
Attachments and Conversion How PCVITA behaves during the export
How do I convert Outlook emails to PDF with attachments?
Six steps take you from install to saved PDF files.
- Step 1. Install PCVITA and open it.
- Step 2. Add your PST files with Add File.
- Step 3. Tick Advance Scan for a damaged file and click Add.
- Step 4. Preview emails and check Attachments.
- Step 5. Select emails, choose PDF and set Attachments.
- Step 6. Choose a folder and click Export.
How do I export Outlook messages to PDF without Outlook?
Add the PST file and choose PDF when you export. PCVITA reads the file on its own and saves your selected messages as PDF. No Outlook install is involved.
Does Outlook Print to PDF save attachments?
Microsoft does not say so. Its steps for new Outlook print one open message through Microsoft Print to PDF and never mention attachments. PCVITA adds three Attachments settings that you choose before exporting.
What are Attachment on Pin, Append Attachment and Save Attachment?
They are the three Attachments settings in the PDF export. Select one before you click Export. Guide screens name them without describing the differences, so test all three on a sample email in the free demo.
Can I export many emails to PDF at once?
Yes. Select several emails or several PST files and click Export. PCVITA creates every PDF in one job. Only the free demo caps the count.
Can I combine several emails into one PDF?
Yes. Tick Create Single PDF on the destination screen. Leave it unticked and you get one PDF for every email.
Can I export only selected emails or a date range?
Yes. Mark the emails you need and export only those. Use Date filter for one period and Categories to choose Mails, Contacts or Calendars.
Can I stamp Bates numbers and add a header or footer?
Yes. Page Layout takes your header and footer wording plus margins, orientation and page size. Bates Number adds your number format and a date stamp.
Demo and Price What the demo covers and what a licence costs
How far does the free demo go?
Every option works and the item count is capped. Demo edition exports the first 25 items in every folder to PDF after you load, scan and preview your mail.
What does the full edition cost?
$49. Full edition removes the 25 item cap and carries a 30 day money back guarantee. After payment you receive the download link and activation details by email.
Compatibility and Formats Outlook and Windows versions, Outlook installation and other formats
Which Outlook versions work with PCVITA?
Outlook 2003 up to Outlook 2021. Data files from 32 bit and 64 bit Outlook both load.
Does PCVITA work on Windows 11?
Yes. Windows 11 works alongside Windows 10, 8 and 7. Windows Server 2019, 2016, 2012 R2 and 2008 work too. Install .NET Framework 4.5 or newer first and keep 4 GB of RAM and 500 MB of disk space available.
Do I need Outlook installed to convert email to PDF?
No. PCVITA reads your PST file on its own, so conversion works on a PC without Outlook and with orphan PST files.
Can I convert a corrupt Outlook file to PDF?
Yes, with Advance Scan. Tick it before you click Add and PCVITA digs into the damaged data for mail it can save. Outlook PST Repair Tool fixes a file that Outlook refuses to open.
Can I export Outlook email to EML, MSG or other formats?
Yes. PCVITA software saves to 12 formats. Use Outlook PST to EML Converter for EML output or PST Extractor Tool to extract PST data in every format.
Still have a question? Start a Live Chat or send a note through the Contact Us page.
PCVITA Customer Ratings
Ratings collected on pcvita.com from people who use PCVITA.
Software Informer: experts gave PCVITA PST to PDF software 5 stars for efficient performance and a feature rich interface. See more badges on the PCVITA awards page.
Key Takeaways on Outlook Mail to PDF
Email to PDF export in short.
- Attachments you control. PCVITA gives you three Attachments settings for every export.
- No Outlook required. PCVITA opens PST files itself, orphan files included. Advance Scan handles corrupt ones.
- Preview first. Nine views including Attachments show what an email carries before you export it.
- Print ready layout. Choose Bates numbers, a date stamp, header, footer and page size before export.
- Price and trial. Free demo caps every folder at 25 items. Full edition costs $49 with a 30 day money back guarantee.
Export Outlook Emails as PDF With Attachments Today
Test email to PDF conversion on your own mail first. Buy full edition once the output looks right.
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