Configure Gmail to Outlook Using Simple Trick!

Aisha | April 19th, 2020 | Backup, MS Outlook

Tired of Google snooping around your emails or using Gmail for so long and finally decided to ditch Gmail for Outlook? Well, if you are considering doing the same then, this is a step-by-step guide to configure Gmail to Outlook Express in the right way.

Gmail is a free web-based email client that provides lots of storage space on Google service. But considering the hacking and data loss issues, many organizations/users prefer to have a safe option by configuring Gmail account in Outlook express. There are many ways in which such configuration helps the organization, such as, user can design their own messages and replies. But the configuration of the Gmail account to Outlook express doesn’t resolve a data security issue. For this users need to download their Gmail emails and then use them in Outlook express for offline reading.

“I am facing difficulty while setting up Gmail in Outlook Express. Even I have followed all the instructions but end up with two obstacles: first, I need to set up the incoming mail server to IMAP but, unable to make the changes in Settings. Currently, I am using POP3 server so, does it mean that I cannot set it to IMAP and must leave it as POP, or is there any other way to do this? Another issue is I have found two different numbers for Outgoing mail i.e., 465 and 587. Which one is correct? Please, someone, assist me with technical guidance to fix this problematic situation.”

Solution
Users can simply configure Gmail to Outlook Express. For this, one needs to set up Gmail to allow downloading emails as POP or IMAP. The following are some techniques to configure Gmail emails to Outlook express.

1. Exporting Gmail Database to Outlook Express

Over the years, your Gmail collects a lot of important information that you do not want to lose. Hence, taking the backup of Gmail data always proves handy as we can retrieve the data from it at any data loss condition. The Gmail Backup software helps users in downloading Gmail emails in EML file format so that, users can import the resultant EML into Outlook Express. Below are the guidelines to accomplish this task successfully:

download

Part A: Creating Backup of Gmail

  1. First, download and install Gmail Backup software.
  2. To launch the tool, click on Start >> All Programs >> Software. 
  3. Enter the Gmail account credentials and click on the Login button
  4. Click OK in next pop up window to configure Gmail to Outlook Express
  5. Next, type the credentials of Gmail account for which the backup needs to be taken.
  6. In next window, click on Allow button to permit the software to have access to your Gmail account.
  7. Choose EML radio button in Select E-mail Format section and hit Browse button.
  8. Now, select a destination location for the resultant file and click OK.
  9. Click on Apply Filters for applying customized filters
  10. From Select Folders, the menu includes the folders for backup creation
  11. Use E-mail Filter to export the data of a particular time period. For this enter From and To
  12. To begin the backup process, click Start
  13. The software will display the progress report of backup
  14. Once the backup procedure gets completed, click on OK

Part B: Importing EML to Outlook Express

  1. Go to Start >> Programs >> Outlook Express 
  2. Create a folder to store Gmail exported EML files.
  3. In Windows Explorer Navigate to the location of saved EML files.
  4. Select all resultant EML data files
  5. Eventually, Drag and Drop all the EML files in Outlook Express pane

Now, you are done with setting up Gmail in Outlook Express to send/ receive and retrieve Gmail messages.

2. Directly Add Gmail Account to Outlook Express

Execute the steps according to the Gmail protocol you are using:

A. Configure Gmail to Outlook Express Using IMAP

  • Open Gmail account and click on Settings >> Settings >> Forwarding and POP/ IMAP
  • In IMAP Access section, select Enable IMAP option. Click Save Changes
  • Now, launch Outlook Express application and select Tools >> Accounts
  • Click Add >> Mail
  • Type your name under Display name
  • Click Next
  • Enter your complete Gmail email address (for instance: “example@gmail.com”) in E-mail address section
  • Hit Next button again
  • Make sure that IMAP is selected in “My incoming mail server is a __ server field”
  • Enter “imap.gmail.com” in Incoming mail (POP3 or IMAP) server section
  • Type “smtp.gmail.com” under the Outgoing mail (SMTP) server
  • Click Next
  • Enter your complete Gmail address under the Account name
  • Type your Gmail password in the Password section
  • Click Next >> Finish
  • Choose imap.gmail.com in Internet Accounts wizard
  • Click on Properties >> Servers
  • Now, make sure My server requires authentication option is enabled under Outgoing Mail Server
  • Go to Advanced menu and check “This server requires a secure connection (SSL)” option for both
  • Outgoing mail (SMTP) as well as Incoming mail (IMAP)
  • Enter “465” in Outgoing server (SMTP)
  • Click OK >> Close
  • Choose Yes to download the complete list of Gmail folders into Outlook Express
  • Hit OK button

B. Configure Gmail to Outlook Express Using POP

  • Open Gmail account and click on Settings >> Settings
  • Click Forwarding and POP/IMAP tab and navigate to the POP Download section
  • Here, choose Enable POP for all mail / Enable POP for mail that arrives from now on
  • Hit Save Changes button
  • Next, open Outlook Express and select Tools >> Accounts
  • Click Add >> Mail
  • Enter your name under Display name
  • Click Next and type your Gmail address in E-mail address section
  • Click Next
  • Make sure that POP3 is selected in “My incoming mail server is a __ server”
  • Enter “pop.gmail.com” in the Incoming mail (POP3, IMAP or HTTP) server
  • Type “smtp.gmail.com” under the Outgoing mail (SMTP) server
  • Click Next
  • Enter your complete Gmail address in Account name section
  • Type your Gmail password under Password
  • Click Next >> Finish
  • Now, highlight the recently created pop.gmail.com account
  • Click on Properties
  • Navigate to Servers tab
  • Verify that “My server requires authentication” option is checked in Outgoing Mail Server
  • In the Advanced tab, make sure that “This server requires a secure connection (SSL)” option is enabled under Outgoing mail (SMTP) as well as Incoming mail (POP3)
  • Enter “465” under the Outgoing server (SMTP)
  • If you have not changed the Incoming server (POP3) to “995” then, it will automatically, enter “995” there
  • Click OK >> Close

After configuring Gmail account in Outlook Express you can access all your Gmail database from Outlook Express email client.

Conclusion

This blog, we have shown you how to configure Gmail to Outlook Express application via different methods. Both the methods are 100% working and help in the configuration process. It is recommended to execute the manual steps carefully for avoiding the data loss conditions and opt any give solution on the basis of current requirements. You can try the professional tool for free, which will export the first 100 emails into EML file format.