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Migrate Gmail Contacts to Outlook Easily

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On December 24th, 2021
Reading Time 4 Minutes Reading

Gmail is still one of the best webmail email clients in the market – it’s reliable, free, provide a good amount of storage space, and provides many other application for users. However, being an online email client, makes it prone to hacks and cracks. Additionally, users cannot access their account information when they are offline. Due to these reasons, Gmail user prefers to use a desktop-based email client like Outlook for offline access to their data. In such a case, the user needs to export Gmail emails to Outlook, to access their emails, contacts, calendars, etc. By using the manual process, there are many complications that the user face, that needed to be resolved. Read this article to know the best process to migrate Gmail contacts to Outlook with ease.

Step 1: Methods to Migrate Gmail Contacts to Outlook Format

First, we need to export contacts from Gmail account, this task can be done manually, by exporting every contact one by one. Or, users can take the help of an automated tool to easily migrate contacts from a Gmail account.

Solution #1: Migrate Contacts from Gmail Account Manually

1. First, login into your Gmail account & then select Google Contacts application.

2. In the Google contacts window, select the Export option from the left-side menu.

3. From the pop-up window, select export format as “Outlook CSV”

4. Finally, click on Export button to export all contacts from Gmail account.

Now, you are already to import Gmail contacts to Outlook…

Limitation of Manual Solution

Although the manual solution is capable in the execution of the task, however, there is some limitation of using it:

  • Not suitable for exporting business Gmail account contacts of every employee
  • Exported csv file may not save all the entries input in the contacts

Solution #2: Migrate Gmail Contacts to Outlook Easily

Gmail Backup Software allows users to easily migrate their Gmail contacts to Outlook for single/multiple user accounts. This tool is available for both Windows and Mac Operating system. It maintains the integrity of contacts and all its attributes. The following are the many features associated with this tool:

  • Import Gmail contacts to Outlook supported file format
  • Apart from contacts, also migrate emails, calendars data.
  • Category filter to refine the type of data needs to be migrated.
  • Single screen UI with a user-friendly interface.

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Tips: To import contacts of the Business Gmail account, use Google Apps Backup Software.

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Step to simply migrate Gmail contacts to Outlook supported format:


Tips: To import contacts of the Business Gmail account, use Google Apps Backup Software.

1. Download & Run the tool on your machine.

2. Login into the tool via Gmail id & password.

3. Select the Category as “Contacts” & email format as “EML”.

4. Browse the destination location to export Gmail contacts.

migrate Gmail contacts to Outlook

5. Finally, click on Start button to begin the migration.

Note: Along with Contacts you can also choose emails and calendars also to export them. In such case, select the email format as PST.

Step 2: Import Gmail Contacts into Outlook Application

1. Open the MS Outlook application and go to the File tab.

2. Now from the left menu bar, select the “Open/Export” option from the list

3. From Import/export wizard, select “Import from another program or file”

4. In the next window, select the “comma-separated value” option.

5. Next, browse the CSV file containing Gmail contacts & check on “Don’t import duplicate items”

6. Finally, select the folder location of Contacts and hit Finish.

Now, the MS Outlook will start importing Gmail contacts to the Outlook account. After finishing with the process, open MS Outlook contacts section and check for the migrated contacts.


In the above blog, we have illustrated some of the most efficient methods to migrate Gmail contacts to outlook. The solution of the query is divided into two sections, the first method to export Gmail contacts and the second method to import Gmail contacts to Outlook. For the first step, we have provided two solutions. It is recommended to use the automated solution to effortlessly migrate multiple Google contacts to Outlook, as a manual method fails to do in such cases.