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Use the Effortless Ways to Migrate Gmail Contacts to Outlook

Published By Ashwani Tiwari
Tej Pratap Shukla
Approved By Tej Pratap Shukla
Published On December 18th, 2023
Reading Time 5 Minutes Reading

Gmail is still one of the best webmail email clients in the market – it’s reliable, free, provide a good amount of storage space, and provides many other application for users. However, being an online email client, makes it prone to hacks and cracks. Additionally, users cannot access their account information when they are offline. Due to these reasons, Gmail user prefers to use a desktop-based email client like Outlook for offline access to their data. In such a case, the user needs to export Gmail emails to Outlook, to access their emails, contacts, calendars, etc. By using the manual process, there are many complications that the user faces, that need to be resolved. Read this article to know the best process to migrate Gmail contacts to Outlook with ease.

Step 1: Methods to Import Contacts From Gmail to Outlook Format

First, we need to export contacts from Gmail account, this task can be done manually, by exporting every contact one by one. Or, users can take the help of an automated tool to easily migrate contacts from a Gmail account.

Solution #1: Migrate Contacts from Gmail Account Manually

1. First, login into your Gmail account & then select the Google Contacts application.

2. In the Google contacts window, select the Export option from the left-side menu.

3. From the pop-up window, select export format as “Outlook CSV”

4. Finally, click on the Export button to transfer contacts from Gmail to Outlook.

Now, you are already to import Gmail contacts to Outlook…

Limitation of Manual Solution

Although the manual solution is capable in the execution of the task, however, there is some limitation of using it:

  • Not suitable for exporting business Gmail account contacts of every employee
  • Exported CSV files may not save all the entries input in the contacts

Solution #2: Migrate Gmail Contacts to Outlook 

Gmail Backup Software allows users to easily migrate their Gmail contacts to Outlook for single/multiple user accounts. This tool is available for both Windows and Mac Operating systems. It maintains the integrity of contacts and all its attributes. Provides options to convert Gmail to EML , PDF, MBOX, PST and MGF file formats.

The following are the many features associated with this tool:

  • Import Gmail contacts to Outlook-supported file format
  • Apart from contacts, also migrate emails and calendar data.
  • Category filter to refine the type of data that needs to be migrated.
  • Single-screen UI with a user-friendly interface.

Follow the Steps to simply Migrate Gmail Contacts to Outlook-Supported Format:

Tips: To import contacts of the Business Gmail account, use Google Apps Backup Software.

  • Download and run the utility on your machine. Login into the tool via Gmail ID & password to import contacts from Gmail to Outlook.

login and Migrate Gmail contacts to Outlook

  • Select the Category as “Contacts” & email format as “EML”.

choose the export type


  • Select the Category and Browse the destination location to export Gmail contacts.

select the category


  • Finally, click on the Start button to begin the migration to backup and transfer contacts from Gmail to Outlook.

Migrate Gmail contacts to Outlook

Note: Along with Contacts you can also choose emails and calendars also to export them. In such case, select the email format as PST.

Step 2: Import Contacts From Gmail to Outlook Application

  1. Open the MS Outlook application and go to the File tab.
  2. Now from the left menu bar, select the “Open/Export” option from the list
  3. From the Import/export wizard, select “Import from another program or file”
  4. In the next window, select the “comma-separated value” option.
  5. Next, browse the CSV file containing Gmail contacts & check on “Don’t import duplicate items”
  6. Finally, select the folder location of Contacts and hit Finish.
  7. Now, MS Outlook will start importing Gmail contacts to the Outlook account. After finishing with the process, open the MS Outlook contacts section and check for the migrated contacts.

Also Read: How to Extract All Attachments from Gmail


In the above blog, we have illustrated some of the most efficient methods to migrate Gmail contacts to Outlook. The solution of the query is divided into two sections, the first method to export Gmail contacts and the second method to import Gmail contacts to Outlook. For the first step, we have provided two solutions. It is recommended to use the automated solution to effortlessly migrate multiple Google contacts to Outlook, as a manual method fails to do in such cases.


Q1. How do I transfer contacts from Gmail to Outlook?

You can use the Offline tool that we have explained in this article which helps to take the backup in PST format and access them in the Outlook application by importing it.

Q2. Is there any limitation on size when Migrating Gmail contacts to Outlook?

There is no limitation on the file size, you can move your large contacts file from Gmail to Outlook easily by using the above-mentioned methods. 

Q3. How do I import contacts from Gmail to Outlook account?

Firstly you will need to download the contacts in CSV format and then use the import/export option Outlook to load the contacts in Outlook.


By Ashwani Tiwari

I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.