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PCVITA software to backup Google Workspace mailboxes and Drive to PST
Google Workspace Backup Tool
PCVITA Google Workspace Backup Tool backs up Gmail, Calendar, Contacts and Drive data of many users from your Google Workspace domain, formerly G Suite. Google Workspace backup software saves emails, contacts and calendars into one PST file per user and downloads documents in their original format. Restore sends the PST files back to Google Workspace. Free demo backs up 2 accounts and the full edition costs $5 per user.
- Source
- Google Workspace domains of your organization in Admin Mode
- Output
- One PST file per user plus a Documents folder for Drive files
- Restore
- PST files go back into Google Workspace mailboxes
- Users
- Fetch Users or Import Users from CSV, 5 accounts at once
After a job, Delta Backup saves new data only, Retry Failed Items repeats skipped items and two report types document the result. See all features. For Microsoft 365 tenants instead of Google domains, open the Office 365 Backup Tool.
How Google Workspace Backup Tool Saves Gmail and Drive to PST
Your Google Workspace domain is the input. PST files and a Documents folder for every user are the output, saved on a drive you select.
Google Workspace Domain
Business, education and non profit accounts
- Emails, contacts and calendars of every user
- Drive documents, slides, sheets and drawings
- Users fetched from the domain or a CSV file
PCVITA Backup Tool
Works on your Windows machine
- Admin Mode with one service account
- Date filter and PST size split
- Repeat jobs with Delta Backup
PST Files and Documents
One folder per user
- Emails, contacts and calendars in one PST file
- Drive files in their original format
- Restore returns PST files to Google accounts
- 1Set upChoose Admin Mode, then select the source and destination platforms.
- 2ValidateAdd the admin email, service account details and P12 file.
- 3BackupAdd the users, click Start Backup and follow the status.
Backup Google Workspace Data in 6 Steps
Six screens take you from the first click to the report. Select a tab to preview its screen or follow the full walkthrough in the Software Guide.
Step 1. Choose Admin Mode
Install PCVITA tool on Windows and open it. Choose Admin Mode to manage the backup of many user accounts. Standard user mode is not available for Google Workspace. Acknowledge the warning that the mode cannot be changed later, tick the checkbox and click Continue.
Step 2. Set Source, Destination and Workloads
Enter the activation code in the Activate window if the tool asks for it. On the Setup tab select G Suite as the source platform and Outlook as the destination. Outlook here only sets the PST format, so Outlook does not need to be installed. Select the workloads, set a Date Range Filter if you need one and click Next.
Step 3. Validate the Service Account
On the Source screen enter the Admin Email and the service account details. Upload the Certificate File (P12) and click Validate to grant the permissions. Click Next when validation ends.
Step 4. Set the Folder Path and PST Size
Browse to your backup folder and keep its path within 20 characters. Select the PST file size from the dropdown, 40 GB by default. Validate the permissions and click Next.
Step 5. Add Users and Start Backup
Click Fetch Users to load the domain users or Import Users to load a CSV file. Download Template saves a sample CSV. Select the users, click Validate to authorize the accounts and click OK. Click Start Backup in the ribbon, then confirm the licence check with Start.
Step 6. Follow the Status and Download the Report
Follow the backup status while the job works. After a successful backup click Download Report and select the Summary Report for all users or the Detailed Report for individual accounts. Open the backup folder to find a folder for every user with a PST file and a Documents folder.
Free demo, no licence needed to backup the first 2 accounts.
Google Workspace Backup Software Features
What PCVITA tool does with your domain, grouped by task.
Saves Many Users in One Admin Job
Admin Mode loads the accounts of your domain, so one job covers every user you select.
Fetch Users or Import Users
Fetch Users lists the domain accounts. Import Users loads a CSV file. Download Template gives you a sample CSV to fill in.
Concurrent Backup
Up to 5 accounts back up at the same time. Settings tab sets the number of concurrent users.
Priority for Key Accounts
Prioritized user IDs go first in the queue, ahead of the other Google accounts.
Business, Education and Non Profit Domains
No mailbox size limitation applies. PCVITA tested the backup on 2 TB of data.
Filters Items by Date and Splits PST Files by Size
Choose the item types, the dates and the PST size before the job starts.
Four Item Types
Gmail emails, Google Calendar events, contacts and Drive documents back up together or one type at a time.
Date Range Filter
Enter From and To dates and the backup saves only the items from that period.
PST Size Limit
Select the size at which a PST file splits, 40 GB by default. 11 GB of data with a 10 GB limit gives two PST files. Data below the limit stays in one file.
Drive Files in Original Format
Docs, Slides, Sheets and Drawings download to a Documents folder in their original format.
Your Backup Folder
Browse to the folder you want and keep its path within 20 characters.
Tracks the Job and Repeats Only What You Need
Follow the status, save reports and start follow up jobs without copying the same data twice.
List View and Tile View
Both views show the user IDs, with tabs for All, In Progress, Pending and Completed accounts.
Summary and Detailed Reports
Summary Report is one file with the backup details of all accounts, from mail to Drive documents. Detailed Report gives every selected account its own file.
Delta Backup
Delta Backup saves only newly arrived data, so the next job adds no duplicates.
Retry Failed Items
Retry Failed Items copies the mailbox items that failed or skipped in the first job.
Re-Run Full Backup
Re-Run Full Backup starts the entire job over for the selected accounts.
Restores PST Files to Google Workspace
Backup files go back into Google accounts when you need them.
Switch to Restore
Click Restore, then point the source at Outlook PST files and the destination at G Suite. Select the categories and a date filter as in a backup.
PST Files Named After Email IDs
Keep the PST files in folders named after the target email IDs, browse to the Backup Folder Path and click Validate.
Validate the Destination
Add the admin email and the Application ID of the destination domain, then map users with Fetch Users or Import Users.
Start, Stop and Report
Start Restore, stop it while it works, check the Completed tab and download a Summary or Detailed report. Retry Failed Items, Re-Run Full Restore and Delta Restore are available too.
See these options on your own domain. Free demo covers the first 2 accounts.
Why Google Data Export is Not a Backup Plan
Google documents four limits for its Admin console export. See what PCVITA backup software does instead.
- 1
Super Admin, 2-Step Verification and a 30 Day Old Account
Only a super administrator can start the Google export. That account must be at least 30 days old with 2-Step Verification on. PCVITA backup software works from your admin email, a service account and a P12 certificate file from Google Cloud Console.
- 2
Hours to Days of Waiting
Google makes an export available no earlier than 48 hours after it starts and says it typically takes 72 hours, up to 14 days. PCVITA backup jobs start when you click Start Backup and show their status on screen.
- 3
Exports Expire After 60 Days
Google deletes the data in its provided bucket 60 days after the export begins. PCVITA tool saves PST files and documents in a folder you select. You keep them as long as you need.
- 4
Limits on Repeat Exports
Once an export starts, the Admin console cannot cancel it. Some editions wait 30 days between full exports. Delta Backup in PCVITA tool saves only the items that arrived after your last job.
Prepare Your Domain Before the First Backup
Seven checks come first. Finish the list, then start the demo.
- Create a Google Cloud Console project with a service account. Keep the admin email and the service account details at hand and download the P12 certificate file. Source screen asks for all three.
- Register the source domain before the first backup. Open the Software Guide for the steps.
- Install Microsoft .NET Framework 4.6 on a 64 bit Windows 10 or 11 machine or on Windows Server 2012 or 2016.
- Free enough disk space for the backup. Installation needs about 500 MB and the data needs at least 5 GB.
- Choose a short backup folder path of 20 characters or less.
- Create the destination users first in the destination admin account if you plan a restore.
- Test the free demo on 2 accounts before you buy. Download the Google Workspace Backup Tool demo and check the PST files.
System lines match the Specifications table below. Export limits follow the Google pages linked in the Sources.
Google Workspace Backup Software Pricing
Start with the free demo, then buy one licence for every user you back up. Both editions have the same options and differ only in account count.
Demo Edition
Free
Backup of all four item types for 2 accounts
- Account limit2 accounts
- FeaturesAll
- LicenceNot needed
Version 6.5.1, 90.5 MB, Windows
Full Edition
$5 per user
Backup of every user you select, from 5 user licences
- Account limitLicensed users
- FeaturesAll
- DeliveryEmail after payment
30 Days Money Back*, Safe & Secure checkout
Included in both editions The demo and the full edition share every option, only the account count differs
- Admin Mode for Many Accounts
- Fetch Users and CSV Import
- Emails, Contacts, Calendars and Drive Files
- Date Range Filter
- Concurrent and Priority Backup
- PST Size Limit up to 40 GB
- Repeat Options Including Delta Backup
- Summary and Detailed Reports
Google Workspace Backup Tool Specifications
Everything to check before you install.
| Version | 6.5.1 |
|---|---|
| File size | 90.5 MB |
| Windows versions | Windows 10 and 11 (64 bit), Windows Server 2012 and 2016 |
| Prerequisite | Microsoft .NET Framework 4.6 |
| Hardware | 8 core 2.3 GHz processor, 8 GB RAM recommended, about 500 MB for installation and at least 5 GB free for data |
| Free demo limit | Full backup of 2 Google Workspace accounts |
| Delivery | Delivered by email once payment is confirmed |
| Source | Google Workspace (formerly G Suite) domains |
|---|---|
| Mode | Admin Mode only, standard user mode is not available for Google Workspace |
| Items saved | Emails, contacts, calendars and Drive documents (Docs, Slides, Sheets and Drawings) |
| Output | Every user gets a folder with a PST file for mail, contacts and calendars, plus Drive files in original format |
| PST size | 40 GB by default, larger data splits into several PST files |
| Users | Loaded from the domain or a CSV file, up to 5 accounts at once, priority order |
| Google side | Cloud Console project with a service account, admin email and P12 certificate file |
| Restore | PST files return to Google accounts with user mapping, Outlook installation not needed |
Google Workspace Backup Tool vs Google Data Export
Google’s Admin console export and PCVITA tool side by side, so you can choose the route that fits your domain.
| Point | Google Data Export | PCVITA Tool |
|---|---|---|
| Who starts it | Super administrator with an account at least 30 days old and 2-Step Verification on | Admin email, service account and P12 file from Google Cloud Console |
| Wait time | Available after 48 hours, typically 72 hours, up to 14 days | Job starts when you click Start Backup, status shows on screen |
| Storage | Google provided bucket, deleted 60 days after the export begins | Folder you select on your machine |
| Output | Zip files with a folder per user, split by service and size | Every user gets a folder with a PST file and a Documents folder |
| Time filter | Time range filter, not available for shared drive data | Date Range Filter before the backup starts |
| Repeat jobs | Some editions wait 30 days between full exports | Delta Backup adds new items only |
| Restore | Export only | Restore moves PST files into Google accounts |
| Price | Part of the Admin console | Free demo, full edition $5 per user from 5 users |
Google Data Export facts come from Export all your organization’s data and Choose the Workspace data you want to export. Product facts in this table come from the Features and Specifications sections.
Google Data Export Limits to Check First
- Only a super administrator can start the export. 2-Step Verification must be on for that admin.
- Data is available 48 hours after the start at the earliest and typically takes 72 hours, up to 14 days.
- Google deletes data in its provided bucket 60 days after the export begins, so download it before then.
- Once an export starts, the Admin console cannot cancel it. Google support has to stop it.
- Organizations with more than 1,000 users should contact Google Workspace support before using the export.
Open the Software Guide for the Date Range Filter and PST size options that keep your backup folder in order.
Sources for Google Workspace Backup Facts Google pages behind the limits on this page
- Google Workspace Admin HelpExport all your organization’s data
- Google Workspace Admin HelpChoose the Workspace data you want to export
Google Workspace Backup Tool FAQs
Answers to the questions admins ask before and during a Google Workspace backup, grouped by topic.
Working and limits What happens before, during and after a job
How does the Google Workspace Backup Tool work?
Six steps backup a Google Workspace domain.
- Step 1. Open PCVITA tool and choose Admin Mode.
- Step 2. Set the platforms and the item types on the Setup tab.
- Step 3. Fill in the Source screen with the admin email, service account details and P12 file, then click Validate.
- Step 4. Set the folder location and the PST size.
- Step 5. Fetch or import the users, validate them and click Start Backup.
- Step 6. Download the report and open the backup folder.
How do I backup Gmail to PST for many users?
Use Admin Mode. Set the platforms on the Setup tab, select Emails, validate the service account and load the users from your domain or a CSV file. Click Start Backup and every selected user gets one PST file with emails, contacts and calendars.
Can I export a G Suite mailbox to PST without Outlook?
Yes. Outlook as the destination only sets the PST format. PCVITA backup software saves the PST files itself, so Outlook does not need to be installed. Open the files in Outlook when you need them.
Can I backup Google Calendar automatically?
Not on a timer. PCVITA tool backs up the calendars of many users in one job that you start with Start Backup. Delta Backup adds new data only on the next job. Scheduling is not listed in the Software Guide.
Does the tool backup Google Drive documents?
Yes. Select Documents and Docs, Slides, Sheets and Drawings download in their original format into the folder of that user.
What are Delta Backup and Retry Failed Items?
Three options repeat a backup. Delta Backup saves only newly arrived data with no duplicates. Retry Failed Items copies the items that failed or skipped the first time. Re-Run Full Backup starts the entire job over.
How does the PST size limit work?
PST files split at the size you select. 40 GB is the default. 11 GB of data with a 10 GB limit gives two PST files of 10 GB and 1 GB. 200 GB with a 40 GB limit gives five PST files of 40 GB. Data below the limit stays in one PST file.
Demo and price Demo scope, licence cost and activation
What does the free demo cover?
It backs up 2 accounts. Demo edition archives all four item types for 2 Google Workspace accounts, so you check the PST files before you buy.
How much does a licence cost per user?
$5 per user, with a minimum of 5 user licences. Full edition removes the 2 account limit and includes a 30 day money back guarantee. You receive the activation key by email once payment clears.
Do I need an activation code to use the tool?
Only for the full edition. Demo edition needs no licence. After you buy, enter the activation code in the Activate window that opens when the tool is not activated.
Compatibility and restore Windows, Mac, Google Workspace editions, restore and Google Cloud Console
Which Windows editions does the backup tool support?
Windows 10 and 11 (64 bit) and Windows Server 2012 and 2016. PCVITA tool needs Microsoft .NET Framework 4.6, about 500 MB for installation and at least 5 GB of free space for data. PCVITA tool recommends an 8 core 2.3 GHz processor and 8 GB RAM.
Is there a Google Workspace backup tool for Mac?
No. PCVITA tool works on Windows only. For a single Gmail account on a Mac, open the Mac Gmail Backup Tool page.
Which Google Workspace editions does the tool support?
Business, education and non profit domains. PCVITA backup software works in Admin Mode on G Suite and Google Workspace domains. Standard user mode is not available for Google Workspace.
Can I import PST files to Google Workspace?
Yes. Click Restore, point the source at your PST files and the destination at G Suite. Keep the PST files in folders named after the target email IDs. Validate the source and the destination, map the users and click Start Restore. Create the destination users in the destination admin account first.
What do I need from Google Cloud Console before the first backup?
Three items. Create a Google Cloud Console project with a service account, download the P12 certificate file and keep your admin email ready. Open the Software Guide for the steps.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
Google Workspace Backup Tool Reviews
Ratings collected on pcvita.com and what customers wrote after their Google Workspace backup.
With Google Workspace Email Backup software, I was able to backup Google workspace data in just a few clicks. The software is having a user-friendly interface due to it was easy for me to work with the utility. Moreover, the utility is also having beneficial features, Thanks developers for such an amazing software.
I wanted to backup my Google Workspace email but I was not able to find a simple and reliable solution. Then one of my friends suggested me Google Workspace business backup solutions. With this software, I was able to back up my Google workspace data in a hasslefree way.
We were stuck with the data export tool of Google Workspace while waiting for the download link for over a week. Fortunately, we looked for and found a professional alternative in the form of PCVITA Google workspace backup tool. Saving the emails was easy and fast from multiple email accounts.
In order to keep our online storage per user to minimum, it is possible to backup the data and clear the files from the email account. I would have liked a feature to drop files in Dropbox but nevertheless, it's a good software to back up Google Workspace data.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on Google Workspace Backup
Five points sum up this page.
- Scope. PCVITA tool backs up mail, contacts, calendars and Drive documents of many Google Workspace users in Admin Mode.
- Output. Every user gets a folder with PST files split at 40 GB by default and Drive files in original format.
- Filters and repeats. Date Range Filter, Delta Backup and Retry Failed Items keep new jobs short and free of duplicates.
- Restore. PST files go back into Google Workspace with user mapping.
- Demo and price. Demo edition covers 2 accounts. Full edition costs $5 per user from 5 users with 30 days money back.
Test the Google Workspace Backup Tool on Your Domain
Download the free demo, backup 2 Google Workspace accounts and check the PST files before you buy the full edition.
Safe & Secure · 30 Days Money Back*