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Splitter software from PCVITA that cuts large Lotus Notes NSF files into smaller parts
NSF Splitter Tool
PCVITA NSF Splitter Tool splits a large Lotus Notes NSF file into smaller parts by date, year, folder or size. Load a single NSF file or point the software at a folder of them, set the split option and select where the parts go. Password protected files, archives and Names.nsf contacts split too. Original attributes and metadata stay the same in every part. Free demo splits 15 items. Full edition costs $99.
- Input
- Large NSF files, archives and Names.nsf
- Output
- Smaller NSF files in your folder
- Options
- Size, date, year and folder splits
- Size
- 5 MB to 10 GB per part
Click Add File(s) for NSF files or Add Folder for a folder of them. See all features. Need to join NSF files instead? Open the NSF Merger.
How to Split NSF File Into Smaller Parts
Large NSF databases get hard to manage. Load the file, set a split option and save smaller NSF files to a folder.
Large NSF File
One file, a folder or Names.nsf
- Mail and archive databases that keep growing
- Password protected and encrypted files
- Files copied offline from a Domino server
PCVITA NSF Splitter Tool
Opens on Windows with Lotus Notes installed
- Size, date, year or folder
- Live status during the split
- Excel report with Source User
Smaller NSF Files
Saved in the destination folder you select
- Original attributes and metadata kept
- Source file left undamaged
- Counts and status for every item
- 1AddLoad NSF files or point to a folder.
- 2ChooseSelect the split option and set its value.
- 3SplitSelect a destination and click Split.
Split a Large NSF File in 6 Steps
Six screens of the NSF splitter from the first click to the report. Select a step to see its screen. Every screen with its full text sits in the Software Guide.
Step 1. Open the NSF Splitter
Install the software on Windows. Click Start, go to All Programs and select NSF Split to open the software.
Step 2. Add NSF Files
Click Add File(s) to browse to your NSF files and select them. Click Add Folder instead to load every NSF file stored in one folder.
Step 3. Select the Files to Split
Loaded NSF files appear with their path and size. Select the file you want to split and continue, then select a split option for size, date, year or folder.
Step 4. Set the Split Size
Choose Split By Size and type the Split Size. Set MB or GB as the unit. Select All Documents to include emails from all folders in the output NSF file. Split By Date and Split By Year work with a date range or a year range instead.
Step 5. Choose the Destination and Split
Click Browse and select the destination folder. Click Make New Folder for a fresh one. Click Split. Enter the case sensitive password of your Notes ID file when the tool asks and click OK.
Step 6. Check Status and Report
A completion message appears when the split ends. Record Count and Split Status show for every item. Click View Report to open the export report in Excel with the splitting details including Source User.
Free demo, no licence needed to split the first 15 items.
NSF Splitter Features for Lotus Notes Archives
What PCVITA splitter does with an oversized Lotus Notes database, grouped by task.
Loads NSF Files, Folders and Contacts
Add the files you need to divide in one step, protected or not.
Add One or Several NSF Files
Use Add File(s) to browse and select your NSF files in one go.
Add a Folder of NSF Files
Add Folder loads the NSF files stored in a folder, so you skip the file by file selection.
Password Protected and Encrypted Files
Large NSF databases split even when they are password protected or encrypted. Enter your Notes ID password when the tool asks.
Contacts From Names.nsf
Add a separate Names.nsf file and divide your Lotus Notes contacts database into smaller parts.
Archives and Offline Domino Files
Mail archives split like any other NSF file. Copy a Domino server file in offline mode to another location and add the copy.
Splits NSF Files by Size and by Folder
Set the part size yourself or give every folder its own NSF file.
Split by Size in Parts You Set
Enter the Split Size and the tool cuts the NSF file into parts of that size to reduce the file size.
MB or GB Unit
Choose MB for small parts or GB for larger ones in the same Split Size box.
Split by Folder
Folders get their own NSF files. Inbox folder gives inbox.nsf and Outbox folder gives outbox.nsf. Divide those files by size afterward if they are still large.
All Documents Option
Select All Documents to include emails from all folders in the output NSF file.
Splits NSF Files by Date and by Year
Cut a database along time lines and keep every period in its own file.
Split by Date Range
Enter a From date and a To date and the tool filters the NSF file to that range.
Calendar Date or Date Range
Select one date from the calendar or a date range, then click Add.
Added Date Range Table
Every range you add appears in the Added Date Range Table before you start the split.
Split by Year
Enter a From year and a To year. Years 2013 to 2016 give 4 NSF files, one per year.
Keeps Data Intact and Reports Every Split
Check the result on screen and in a report you can save.
Original Attributes and Metadata Kept
Emails keep their attributes and metadata, so file integrity stays the same before and after the split.
Source File Stays Undamaged
NSF Splitter divides your NSF file without damaging or corrupting the source file.
Live Status While the Split Goes
Watch the NSF file being divided while the job is in progress.
Record Count and Split Status
Both values show for every item when the split ends.
Report With Source User
View Report opens the export report in Excel with the splitting details including Source User.
See these options on your own NSF file. Free demo splits 15 items.
Why Large NSF Files Need Splitting
Three limits that HCL documents for Domino databases. PCVITA NSF splitter handles every one differently.
- 1
Databases Stop at a Size Ceiling
HCL states that databases at ODS 53 or higher reach 256 GB on Windows and UNIX. Below ODS 53 the limit is 64 GB. Admin quotas set a lower ceiling. PCVITA splitter divides a big file into parts at the size you set.
- 2
Archive Criteria Follow Age, Not Size
The HCL archive settings page lists Older than, Not accessed in more than, Not modified in more than and With expiration date older than. It lists no size trigger. PCVITA tool splits by size, date range, year range or folder.
- 3
Archiving Cleans the Mail File
HCL describes archiving as copying old documents to an archive database and then deleting or truncating the copies left in the mail file. NSF Splitter divides your NSF file without damaging the source file.
Prepare Before You Split an NSF File
Seven quick checks for a smooth job. Tick them off before you open the splitter.
- Install Lotus Notes on the machine. NSF Splitter needs a Lotus Notes installation to split NSF files.
- Copy Domino server files offline to another location and add the copy. Domino server stays offline during the split.
- Keep the Notes ID password ready. PCVITA tool asks for the case sensitive password before the split starts.
- Install Microsoft .NET Framework 4.5 or above on a Windows machine with 20 MB free disk space and 512 MB RAM.
- Open the splitter as administrator. Windows 10, 8.1, 8, 7 and Vista need Run as Administrator.
- Get a separate Names.nsf file if you want to divide contacts.
- Try the free demo on your own NSF file before you pay. Download the NSF Splitter Tool demo and split 15 items.
System lines match the Specifications table below.
NSF Splitter Pricing and Free Demo
Free demo first, then one licence. Demo and full edition carry the same split options. Only the item count changes.
Demo Edition
Free
Load files and split 15 items
- Split limitFirst 15 items
- FeaturesAll
- LicenceNot needed
Version 1.0, 6.8 MB, Windows
Full Edition
$99 one licence
Split all items of every NSF file you load
- Split limitNone
- FeaturesAll
- DeliveryElectronic
30 Days Money Back*, Safe & Secure checkout
Included in both editions Demo and full edition share every option, only the item count differs
- Load NSF Files or a Folder
- Four Split Options Including Folder
- Password Protected NSF Support
- Names.nsf Contacts Splitting
- Split Information and Live Status
- Report With Counts and Status
- Attributes and Metadata Kept
- Windows 10 and Older Versions
NSF Splitter Specifications
Version, hardware, Notes versions and split limits at a glance.
| Version | 1.0 |
|---|---|
| File size | 6.8 MB |
| Windows versions | Windows 10 (32 and 64 bit), 8, 7, Windows Server 2012, Windows Server 2008 and all older versions |
| Prerequisites | Microsoft .NET Framework 4.5 or above and a Lotus Notes installation |
| Hardware | 1 GHz processor (2.4 GHz recommended), 512 MB RAM (1 GB recommended), 20 MB free hard disk space |
| Free demo limit | First 15 items of the NSF files |
| Delivery | Electronic delivery after payment |
| Input files | NSF databases, archives and Names.nsf contacts, password protected or encrypted |
|---|---|
| Lotus Notes versions | 6.5, 8.0, 8.5, 9.0 and 9.0.1 (32 and 64 bit) |
| Split options | Split by Size, Date, Year and Folder |
| Part size | From 5 MB up to 10 GB, entered in MB or GB |
| Output | Smaller NSF files in the destination folder you select |
| Report | Counts and status on screen, export report in Excel with Source User |
| Domino server files | Offline copy of the NSF file, split the copy |
Notes Archive vs NSF Splitter Tool
The archive feature that HCL documents next to PCVITA NSF splitter, so you can decide which route fits your database.
| Point | Domino Mail Archive | PCVITA Tool |
|---|---|---|
| What it does | Copies old documents into an archive database | Divides one NSF file into smaller NSF files |
| Criteria | Older than, not accessed, not modified or expiration date | Size, date range, year range or folder |
| Size based split | No size criteria on the HCL settings page | Size parts you set |
| Output | Archive database in an archive folder, name starts with a_ and ends with .NSF | Smaller NSF files in the folder you select |
| Mail file after the job | Copies left behind are deleted or truncated | Source file stays undamaged |
| Result check | Not listed on the HCL page | Record Count, Split Status and an Excel report |
| Price | Built into Domino mail | Free demo, full edition $99 |
Archive facts come from Creating an archive criteria settings document (HCL Domino 9.0.1). Size facts come from Setting database size quotas (HCL Domino 11.0.1). Tool facts come from the Specifications and Features sections above.
NSF Size Limit Facts From HCL
- Databases at ODS 53 or higher reach 256 GB on Microsoft Windows and UNIX.
- Databases below ODS 53 stop at 64 GB.
- Database size quotas set the largest size a database can reach. Domino logs a message when a database would exceed its quota.
- Size warning thresholds add an early log message before the quota is hit.
- Split a big NSF file by size or date before it reaches those limits, then keep the smaller NSF files.
Open the Software Guide for the date and year screens that keep every part small.
Sources for NSF Size and Archive Facts HCL pages behind the limits on this page
- HCL DominoCreating an archive criteria settings document
- HCL DominoSetting database size quotas
Split NSF File FAQs
Answers to the questions users ask before and during an NSF split, grouped by topic.
Working and Limits How the tool behaves during the split
How do I split a large NSF file with PCVITA software?
Six steps divide your NSF file.
- Step 1. Click Start, go to All Programs and select NSF Split.
- Step 2. Click Add File(s) or Add Folder to load your NSF files.
- Step 3. Select the file you want to split and continue.
- Step 4. Choose a split option and enter its value.
- Step 5. Select the destination folder and click Split.
- Step 6. Check Split Status and click View Report.
How do I split NSF files by size?
Select Split By Size, enter the Split Size and choose MB or GB as the unit. Part sizes go from 5 MB to 10 GB. Select All Documents if you want emails from all folders in the output NSF file.
Can I divide an NSF file by date?
Yes. Select Split By Date, choose one date from the calendar or enter a From and To range and click Add. Every range appears in the Added Date Range Table. Select a destination and click Split.
Can I divide NSF files by year?
Yes. Select Split By Year and enter a From year and a To year. Years 2013 to 2016 give 4 NSF files, one per year.
Can I split an NSF file by folder?
Yes. Split by Folder gives every folder its own NSF file. Inbox folder gives inbox.nsf and Outbox folder gives outbox.nsf. Divide those files by size afterward if they are still large.
Can I split a password protected NSF file?
Yes. PCVITA NSF Splitter Tool splits password protected and encrypted NSF files. Enter the case sensitive password of your Notes ID file when the tool asks and click OK.
Does the tool split NSF files on a live Domino server?
No. Domino server must be offline for the split. Copy the NSF file in offline mode to another location and split the copy.
Does splitting change my original NSF file?
No. PCVITA NSF Splitter divides the file without damaging or corrupting the source file. Emails keep their attributes and metadata in every part.
Demo and Price What the demo covers and what a licence costs
What can I split with the free demo?
Everything except a full split. Demo edition loads NSF files, offers every split option and splits the first 15 items.
How much does the full edition cost?
$99. Full edition splits all items and comes with a 30 day money back guarantee. Download the demo first to test your own NSF file.
Compatibility and System Lotus Notes and Windows versions, contacts and hardware
Which Lotus Notes versions does the NSF splitter support?
Lotus Notes 6.5, 8.0, 8.5, 9.0 and 9.0.1. PCVITA splitter works with the 32 bit and 64 bit editions.
Which Windows versions work with the NSF splitter?
Windows 10 (32 and 64 bit), 8, 7, Windows Server 2012, Windows Server 2008 and all older versions. Windows 10, 8.1, 8, 7 and Vista need Run as Administrator to open the splitter.
Do I need Lotus Notes installed to split NSF files?
Yes. NSF Splitter needs a Lotus Notes installation on the machine. Install it before you open the tool.
Can the tool split contacts from Names.nsf?
Yes, from a separate Names.nsf file. Add that file with Add File(s) and select a split option.
What system does the NSF splitter need?
Windows with a 1 GHz processor, 512 MB RAM and 20 MB free disk space. PCVITA recommends 2.4 GHz and 1 GB RAM. Microsoft .NET Framework 4.5 or above has to be on the machine.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
Customer Reviews of the NSF Splitter
Ratings collected on pcvita.com and what customers wrote after splitting NSF files.
This is an effective software as I have tried its free demo version and found all the features are quite helpful for me. Looking forward to buying a full edition of this tool. Using this tool I can successfully split multiple NSF files easily and efficiently. Thanks to the entire team of PCVITA.
I always searching a software in which I can split Lotus Notes database NSF file into multiple parts. Then I got to know about PCVITA NSF splitter software that helps me to manage large file, this software is really helpful in NSF split process.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on Splitting NSF Files
The short version of this page.
- Files and versions: splits NSF files, archives and Names.nsf contacts from Lotus Notes 6.5 to 9.0.1, protected or not.
- Four split options: size, date range, year range and folder.
- Safe result: attributes and metadata stay the same and the source file stays undamaged.
- Report: counts and status show on screen and View Report opens an Excel file.
- Demo and price: the free demo splits the first 15 items, the full edition costs $99 with 30 days money back.
Split Your Large NSF File With a Free Demo
Download the free demo, load your NSF file, select a split option and split 15 items before you buy the full edition.
Safe & Secure · 30 Days Money Back*
