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How to Export Outlook Calendar to ICS File? Best Methods!

Struggling to Export Outlook Calendar to ICS file format? It can become difficult when Microsoft Outlook does not provide a simple way to create a widely compatible file. However, when users want to share their calendar schedules across platforms, or want to keep a backup, they search for a solution to convert Outlook Calendar to ICS format.

In this blog, we will explain both manual and automated solutions. Keep reading and get the right solution for your request. Also, before proceeding with the procedure, let’s first take a quick look at the overview of the ICS file and its benefits.

Table of Contents:

1. Reasons to Transfer Calendar from Outlook to ICS with All Events
2. How to Export Outlook Calendar to ICS File Manually?
3. How to Save Outlook Calendar as ICS File? Professional Solution
4. Quick Steps to Export Outlook Calendar Events to ICS
5. Exemplary Features of the Professional Software
6. Conclusion & FAQs

Understanding ICS File and Its Uses

The ICS file format is a calendar file that allows users to store calendar information on the Internet or send a meeting request to the recipient. Basically, it is widely used for business purposes to share meeting updates and tasks over the internet like flight routes, invitations to meetings and much more.

Now, let’s move to the common reasons to export Outlook Calendar event to ICS file for easy accessibility.

Why do users need to Export Outlook Calendar to ICS File with all Events?

There are multiple reasons why users want to know how to transfer Outlook calendar to ICS file format. For better understanding, let us see several reasons below:

• The ICS file format is very compatible as it is supported by multiple calendar applications such as Google Calendar, Apple Calendar, etc. across different devices as well as platforms. 
• ICS files are easily shareable and hence allow its users to better collaborate for upcoming events and schedules, even if they are using different calendar applications. 
• Users who transfer Outlook Calendar to ICS file get access to a convenient method to create a backup of all their calendar events and entries, which can be stored locally or on the cloud for archiving purposes. 
• They are plain text files that contain all the event information in a standardized format and allow users to manage and manipulate their data by simply editing it with a text editor. 
• Exporting the Outlook Calendar to ICS file helps the users to move calendar data from Outlook to other devices, such as smartphones, tablets, etc, which may not support direct syncing.
• The iCalendar files can be used to create subscription-based calendars, such as event feeds, that update automatically when shared publicly.

Read More: Import Outlook Calendar to Yahoo Mail

How to Manually Convert Outlook Calendar to ICS File?

Luckily, Outlook provides an option to export Outlook calendar to ICS file. You can follow the steps below to perform this task:

1. Run Outlook application on your system and click Calendar.
2. Select the Calendar that you want to export.
3. Click on File menu and select Save Calendar option.
4. Navigate and enter the desired location to save the calendar and click the More Options button.
5. Now, in the Save As dialog box, look for the date range and select a specific number of days from the drop-down menu there, or just select the Whole Calendar.
6. After applying the required configuration, click the OK button.
7. Enter the file name and click the Save button.

Done! This is how users can easily transfer calendar from Outlook to ICS. Now you can easily import ICS file in multiple email applications.

Do you find the manual solution difficult and confusing? Do not worry! We have an instant solution to export Outlook Calendar to ICS format.

Quick Steps to Export Outlook Calendar to ICS

1. Click on Add file to load .pst files having calendar.
2. Preview items and click Export to proceed.
3. To export Outlook Calendar to ICS file, select ICS file format from the Export options.
4. Click on Browse and select location to save output.
5. Click on the Export button to export Outlook Calendar to ICS file.

That’s it. Once the conversion process is complete, the completion messages will appear on the software’s screen.

Exemplary Features of the Professional Software

The software comes with multiple advanced features that enables users to accomplish this task as per the needs, let us look at some of them below.

• Standalone Utility: This is completely a standalone program and does not require installation of Outlook to create ICS file from Outlook calendar.
• Batch Conversion: The software enables you to batch export Outlook calendar to ICS file format in a single attempt.
• Preview Items: After loading PST files, the software displays the preview of all Outlook data file calendar items with all information.
• Easy to Use: The software offers simplified interface that even any novice can use to save Outlook calendar as ICS file format.
• Windows Supportive: This is completely Windows supported tool that successfully install on Windows 10, 8, 7, etc.

Final Words

In this write-up, you have learned how to export Outlook Calendar to ICS file format. Furthermore, we have mentioned the common reasons for the conversion. Hence, here we have discussed the manual and automated solutions to create ICS file from Outlook calendar. The manual method is quite difficult and requires technical knowledge. So, it is advisable to choose a safe and fast tool for better results during the export process.

Frequently Asked Questions 

Q.1 How can I transfer the calendar from Outlook to ICS?

Ans. Open the Outlook application on your system, navigate to the calendar view, and then follow the quick steps below.

• Go to the “File” tab in Outlook at the top left corner of the screen
• Launch the “Import/Export Wizard” and select the “Export to a File” option
• Choose “Comma Separated Values” and then select the required calendar folder
• Select a location, use “iCalendar format (*.ics)” as file type, and click on “Finish”

Therefore, the process to export Outlook Calendar to ICS file is completed without data loss.

Q.2 Can I export multiple calendars into a single ICS file?

Ans. No, Outlook doesn’t provide users with an option to export multiple calendars into a single ICS file directly, you have to integrate them manually, however, the above-recommended tool can do that easily without any data loss. 

Q.3 Will the exported ICS file contain all the event details?

Ans. Yes, by using the above-mentioned methods, the exported ICS file will contain all the event details, such as event title, start and end time, description, location, etc., all relevant information related to every event. 

Q.4 How to convert ICS file into different file formats after transferring Outlook Calendar as ICS file?

Ans: When the process to export Outlook Calendar to ICS file is finished successfully, users want to convert their ICS files into different formats for easy viewing and accessibility. The above-mentioned tool is the best possible solution for seamless conversion.