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PCVITA software to extract Outlook PST data without Outlook
PST Extractor Software for Outlook
PCVITA PST Extractor extracts emails, contacts, calendars, tasks and notes from Outlook PST files and exports them with attachments to PDF, EML, MSG, HTML, MBOX, CSV and other formats. PST extractor software works without Outlook, opens highly corrupt files with Advance Scan and recovers permanently deleted items. You preview every email in 9 views, then export all items or only the ones you select. Free demo exports 25 emails per folder.
- Input
- One or many PST files, any size
- Output
- PDF, EML, MSG, HTML, MBOX, CSV and more
- Extracts
- Emails, contacts and calendars with attachments
- Scan
- Advance Scan for corrupt PST files
Removes S/MIME and OpenPGP email encryption, brings back permanently deleted items and keeps folder hierarchy on request. See all features. For a PST file that Outlook will not open at all, try the Outlook PST Repair Tool.
How PCVITA PST Extractor Exports Data From a PST File
Your PST file goes in on one side. Emails, contacts and calendars come out on the other in the format you select, with attachments and folder structure kept.
Outlook PST Files
Created by Outlook 2019 or an earlier version
- Healthy, corrupt or password protected files
- Several PST files in one job
- Files of any size, no limit
PCVITA PST Extractor
Works on your Windows machine
- Select File or Search File
- Advance Scan and deleted item recovery
- Email encryption removed
Files in Your Format
12 export formats, from PDF to a new PST file
- Attachments and mail properties exported
- Folder hierarchy kept when you choose it
- Opens in Thunderbird, Outlook or a PDF reader
- 1AddSelect a PST file, or search a drive for it.
- 2ScanScan a corrupt file with Advance Scan and preview every email.
- 3ExportSave every item or a chosen set in your format.
Extract a PST File in 6 Steps
Six screens show PST extractor software from first click to saved files. Click any step to view its screen, or follow the full walkthrough in the Software Guide.
Step 1. Install and Open the Tool
Install PCVITA PST Extractor and select your language from 20 options. Open the software from Start, All Programs.
Step 2. Add the PST File
Click Add File. Choose Select File to browse to PST files or Search File to search a selected drive or all drives. Select the PST files and click Open.
Step 3. Set the Scan Options
Check the file location. Tick Advance Scan for a highly corrupt PST file and tick Recover Permanently Deleted Items to bring back deleted mail, then click Add.
Step 4. Scan and Preview the Emails
Scan screen shows file name, size in KB and creation date. Choose Yes or No to save the scan. PST extractor software then loads the file and previews emails in Normal Mail, Hex, Properties, Message Header, MIME, Email Hop, HTML, RTF and Attachments views.
Step 5. Select the Export Format
Select emails, right click and choose Export, or click Export Selected. Choose EML, MSG, PDF, HTML, MHT, Text, Doc, VCF, ICS, PST, MBOX or CSV as the output format.
Step 6. Export and Check the Report
Set Date filter and Naming Convention, browse to a destination folder and click Export. Click OK to view the success report, then click the Success Count number to see saved file paths. Save the export report as CSV for your records.
Free demo, no licence needed.
PST File Extractor Features
What PCVITA PST Extractor does with an Outlook data file, grouped by task.
Extracts PST Files Without Outlook
Load one PST file or many, from any drive, on a machine with no Outlook installed.
Extract PST File Without Outlook
PST extractor software opens Outlook data files on a Windows machine where Outlook is missing.
Select File or Search File
Browse to PST files yourself, or let PST Extractor search a selected drive or all drives and list what it finds.
Several PST Files in One Job
Add many PST files together and extract PST emails from all of them in a single attempt.
No PST Size Limit
Large archive files load without a file size restriction.
PST Files From Outlook 2019 and Earlier
Files created by Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002 and 2000 all open.
Scans Damaged PST Files and Recovers Deleted Mail
Corrupt files and deleted items stop being a dead end.
Advance Scan for Corrupt PST Files
Tick Advance Scan and PCVITA PST Extractor goes through a highly corrupt file to find the data inside.
Recover Permanently Deleted Items
Tick the checkbox to bring back mail that was removed from Deleted Items.
S/MIME and OpenPGP Encryption Removed
PST extractor tool removes both Outlook email encryption types, certificates for S/MIME and public and private keys for OpenPGP.
Password Protected PST Files
Export data from PST files that carry a password.
Save the Scan Result
Choose Yes after scanning to save the result, or No to skip.
Exports to 12 Formats With Attachments
Select the output once and every chosen email, contact and calendar item follows.
12 Export Formats
Save PST data as EML, MSG, PDF, HTML, MHT, Text, Doc, VCF, ICS, PST, MBOX or CSV. EML export also offers the EMLX file type.
Contacts to VCF and Calendars to ICS
Export contacts to individual VCF files and calendars to ICS files, so contacts move to phones and other devices.
PDF Page Layout, Header and Footer
Set margins, paper orientation, page size and header and footer text. Add a Bates number format and a date stamp.
Attachment Options for PDF
Select Create Single PDF to merge emails into one file, or choose Attachment on Pin, Append Attachment or Save Attachment for attachments.
Attachments Stay With the Mail
Emails export together with their attachments and mail properties including To, Cc, Bcc, From and Subject.
Sets Naming, Filters and Folder Structure
Decide what leaves the PST file and how saved files look.
Preview Emails in 9 Views
Open any email in Normal Mail, Hex, Properties, Message Header, MIME, Email Hop, HTML, RTF or Attachments view before you export.
Export Selected Emails Only
Export only emails you select in the preview panel.
Naming Convention
Name saved files by Subject + Date, From + Subject + Date, Autoincrement and other patterns.
Date Filter and Categories
Limit the export to a date range. For MSG, select Mails, Contacts or Calendars as the item type.
Folder Structure and Export Report
Keep folder hierarchy, skip empty and system folders, then save the export report as CSV.
Try these options on your own file. Demo edition exports 25 emails from every PST folder.
Why Outlook Alone Falls Short for PST Exports
Four limits that Microsoft documents for new Outlook, and what PCVITA PST Extractor does instead.
- 1
No PDF in the Save as List
Microsoft notes that new Outlook does not include PDF in its default Save as types. PCVITA PST Extractor exports PST emails to PDF with page layout, header, footer and attachment options.
- 2
Print to PDF Covers One Message
Microsoft’s workaround opens one message and prints it with Microsoft Print to PDF, a utility included in Windows 10 and 11. PST Extractor Tool exports many emails or full folders in one job.
- 3
No Word Document Save
Saving a message as a Word document or a template is not supported in new Outlook, says Microsoft. PST extractor software exports PST data to Doc, along with 11 other formats.
- 4
PST Import Needs Classic Outlook
Microsoft states that importing a mailbox or calendar from a PST file is not supported in new Outlook, and calendar and contacts items saved in PST files are not available there. PST Extractor opens PST files directly, with no Outlook and no import step.
Prepare Before You Extract Your PST File
Work through six checks before your first PST extraction, then open the software.
- Copy the PST file to a safe folder before your first export. Copying costs you nothing and keeps your original data safe.
- Install Microsoft .NET Framework 4.5 or above on a Windows machine with 500 MB free disk space and 4 GB RAM.
- Open the tool with Run as Administrator on Windows 10, 8.1, 8 or 7.
- Decide on an output format and a destination folder, for example PDF for records, EML for Thunderbird or MSG for Outlook.
- Keep your certificates and keys at hand if the mail uses S/MIME certificates or OpenPGP public and private keys.
- Try the free demo on your own file first. Download PST Extractor Tool demo and check results on your own mail.
System lines match the Specifications table below, and Outlook limits come from the Microsoft pages linked under Sources.
PST Extractor Software Pricing
Test PST extractor software free first, then buy one licence. Both editions share every option, only the export count differs.
Demo Edition
Free
Export the first 25 emails from every PST folder
- Export limit25 emails per folder
- FeaturesAll
- LicenceNot needed
Version 6.0, 36.3 MB, Windows
Full Edition
$49 one licence
Export every item from every PST file you load
- Export limitNone
- FeaturesAll
- DeliveryEmail after payment
30 Days Money Back*, Safe & Secure checkout
Included in Both Editions Demo and full edition share every option, only the export count differs
- Add Several PST Files Together
- Advance Scan Mode
- Deleted Item Recovery
- Email Encryption Removal
- Preview Panel With 9 Views
- 12 Export Formats Including PDF and PST
- Naming Conventions and Date Filter
- Selective Export and Export Report
PST Extractor Tool Specifications
Version, system needs and extraction limits of PST Extractor in one place.
| Version | 6.0 |
|---|---|
| File size | 36.3 MB |
| Windows versions | Windows 10, 8.1, 8, 7 and Vista (32 and 64 bit), Windows Server 2003, 2008 and 2012 |
| Prerequisite | Microsoft .NET Framework 4.5 or above. Launch the tool with Run as Administrator. |
| Hardware | 2.4 GHz processor recommended, 4 GB RAM, 500 MB free hard disk space |
| Free demo limit | 25 emails per PST folder |
| Installer languages | 20, including English, French, Japanese, Portuguese, Spanish, Chinese, German and Italian |
| Input files | PST files of any size, one or many, healthy or corrupt |
|---|---|
| Outlook versions | PST files created by Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002 and 2000 (32 and 64 bit) |
| Items extracted | Emails, contacts, calendars, tasks and notes with attachments, from Inbox, Outbox, Drafts, Deleted Items and Junk folders |
| Scan options | Advance Scan for highly corrupt files, deleted item recovery |
| Encryption | S/MIME (certificates) and OpenPGP (public and private keys) removed |
| Output formats | EML (with EMLX), MSG, PDF, HTML, MHT, Text, Doc, VCF, ICS, PST, MBOX and CSV |
| Outlook installation | Not needed for PST extraction |
PST Extractor Tool vs Outlook for Exporting PST Data
Microsoft’s own limits for new Outlook next to PST Extractor, so you can decide which route fits your file.
| Point | New Outlook | PST Extractor |
|---|---|---|
| PDF output | PDF is not a default Save as type | PDF export with page layout, header and footer |
| Many emails at once | Microsoft’s PDF steps cover one open message | Select emails or folders and export in one job |
| Word document | Save as Word document is not supported | Doc export for emails |
| PST files | PST import is not supported, classic Outlook is needed | Opens PST files directly, no import step |
| Calendar and contacts | Items saved in PST files are not available | Contacts to VCF, calendars to ICS |
| Outlook installed | Required | Not required |
Outlook facts come from Save an Outlook Message as EML, PDF or Draft (Microsoft Support) and Export Emails, Contacts and Calendar Items Using a PST File (Microsoft Support). PST Extractor facts come from the Specifications and Features sections above.
Sources for PST Export Facts Microsoft pages behind the limits on this page
- Microsoft SupportSave an Outlook Message as EML, PDF or Draft
- Microsoft SupportExport Emails, Contacts and Calendar Items Using a PST File
PST Extractor Tool FAQs
Answers to the questions users ask before and during a PST extraction, grouped by topic.
Working and Limits How the tool behaves during the extraction
How does PST Extractor work?
Six steps take you from install to saved files.
- Step 1. Install PCVITA PST Extractor and open it from the Start menu.
- Step 2. Click Add File and select the PST file, or search a drive for it.
- Step 3. Tick Advance Scan if the file is corrupt and click Add.
- Step 4. Preview emails in 9 views.
- Step 5. Select emails and click Export or Export Selected, then select an output format.
- Step 6. Set filters, browse to a destination folder, export and review the report.
How do I extract a PST file without Outlook?
Load the PST file and export it. Click Add File, select a PST file or search a drive for it, and export emails in the format you need. Extraction happens inside the software, so Outlook never has to be installed.
How do I extract attachments from a PST file?
Export emails and their attachments go with them. Open the Attachments view in the preview to see what a mail carries, then export. PDF export adds three attachment options, Attachment on Pin, Append Attachment and Save Attachment.
Can I extract data from a corrupt PST file?
Yes. Tick Advance Scan when you add the file and PST extractor software scans the damaged data and exports what it finds. If Outlook will not open the file at all, Outlook PST Repair Tool repairs it first.
Can PST Extractor recover permanently deleted emails?
Yes. Tick the deleted items option when you add a file. Recovered mail loads in the preview and exports with the rest of your data.
Is there a PST file size limit?
No. PST Extractor loads PST files of any size, and many files go in at once. Only the free demo limits the export, to 25 emails per PST folder.
How do I convert a PST file to PDF or EML?
Select the format at the export step. Choose PDF or EML after you select emails, set options and click Export. For a job with one format only, open Outlook PST to PDF Converter or Outlook PST to EML Converter.
Can I extract only selected emails or a date range?
Yes. Select emails in the preview and export only those. Set a Date filter to limit the export to a date range, and use Naming Convention to name saved files.
Demo and Price What the demo covers and what a licence costs
What does the free demo of PST Extractor do?
Every feature, with a capped export. PST Extractor demo loads PST files, scans them, previews emails and exports 25 emails per PST folder in any format.
What does the full edition of PST Extractor cost?
$49. Full edition of PST Extractor removes the 25 email folder limit and comes with a 30 day money back guarantee. Your download link and activation details arrive by email after payment.
Compatibility and Conversions Outlook and Windows versions, Outlook installation, Mac and other file types
Which Outlook versions does the PST extractor support?
PST files from Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002 and 2000. Files created by 32 bit and 64 bit Outlook both open.
Which Windows versions does PST Extractor support?
Windows 10, 8.1, 8, 7 and Vista, plus Windows Server 2003, 2008 and 2012. PST extractor tool needs Microsoft .NET Framework 4.5 or above, 4 GB RAM and 500 MB free disk space.
Do I need Outlook installed to extract a PST file?
No. Extraction works on a machine with no Outlook installed, because the software opens the PST file itself.
Is there a PST converter for Mac?
No. PCVITA PST Extractor works on Windows only. For PST to MBOX on a Mac, open the Outlook to MBOX Converter page.
Can PST Extractor convert MBOX, OLM, EML, DBX or OST files to PST?
No. PCVITA PST Extractor opens PST files and exports their data to other formats. Use the MBOX to PST Converter, OLM to PST Converter, EML to PST Converter, DBX to PST Converter or OST to PST Converter to create a PST file.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
PST Extractor Tool Reviews
Ratings collected on pcvita.com and what customers wrote after their PST extraction.
I need to liberate myself from MS Outlook and required to open data outside Outlook. I opted for the Outlook PST File Extractor tool that capably fixed my issue. It helped me to extract PST file without Outlook installtion.
Last year due to sudden crash of system, my MS Outlook was unable to open data file. I did an online search and found PCVITA PST Extractor that extract all data from corrupt file and exported without MS Outlook.
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on PST Extraction
The short version of this page.
- Files and versions. PCVITA PST Extractor opens PST files of Outlook 2019 and earlier with no size limit and no Outlook installed.
- Corrupt and deleted data. Advance Scan opens highly corrupt PST files, and Recover Permanently Deleted Items brings back deleted mail.
- Preview and export. PST Extractor gives you nine email views, selective export, a date filter and naming conventions lead to 12 export formats.
- Encryption and attachments. S/MIME and OpenPGP encryption are removed, and PDF export offers Attachment on Pin, Append Attachment and Save Attachment.
- Demo and price. Demo edition exports 25 emails a folder, and full edition costs $49 with the money back guarantee.
Test PST Extractor on Your PST File
Download the free PST Extractor demo, scan your PST file, preview emails and export 25 from every folder before you buy full edition.
Safe & Secure · 30 Days Money Back*